iRooms from Imprima

Knowledge – Global Experience

How to get the most out of your data room

It is easy to spend a lot of time in a virtual data room. Uploading documents, modifying the folder structure, creating users and groups, managing permissions as well as the Q&A.

It’s true that VDRs have revolutionised the way traditional M&As are conducted, allowing users to carry out their due diligence 24 / 7 from anywhere in the world. It’s also true that VDR providers have tried to make life easier: plugin free environments for users and large upload capabilities etc.

How much further can VDR providers go to make life easier for administrators and users alike?

Imprima believes that a lot more can be done to speed up your virtual data room management.

Any change that we make to a data room is also double-checked for quality control to ensure that it is accurate.


Using a virtual data room provider to help you set up and upload your data room can be a massive time saver. It is the difference between going home on time and staying back in the office.

Our service team can also make changes on your behalf throughout the course of the deal. This means that if you do not have the time, for whatever reason, it can be done.

Innovative Platform

Whether you are uploading documents, deleting or renaming files and folders, managing permissions or the Q&A – these are actions that can be done quickly and securely inside the data room. iRooms also allows bulk actions for all these operations, meaning that changing document and folder names can be done processed in a matter of seconds.

Bulk actions are a key feature of the iRooms platform and will help you save time.


Data room security should be an absolute given. Providing security when making changes to a data room sadly is not. iRooms allows you to make changes to the data room without impacting users. This has also been specifically designed to protect you from making mistakes, and passing on those errors to the user.

Continuous Platform Improvement

During 2016, Imprima invested heavily into 2 areas:

  • Speeding up workflows – getting users and administrators to where they want to go, quickly.
  • Alerting administrators to potential mistakes – minimising potential errors in publication & permissioning.

This has helped us confirm our status as the fastest and safest platform on the market. It has also helped us earn the VDR Platform of the Year and Best European VDR Service Provider of the Year by multiple institutions.